Introduction to Accounting

TallyPrime helps you manage your accounting entities, inventory movements, financial & banking transactions, and provides real-time reports on all these.

You also get the required options to handle your banking transactions and reconciliation, business projections, multiple currency handling, interest on outstandings, and accounts verification.

TallyPrime classifies transactions as accounting for inventory based on the nature of the accounting entries and the accounts they affect. The generic category Accounting includes the chart of accounts, journal entries, contra vouchers, and other vouchers used for checking the impact of notional transactions without immediately affecting your accounts. Other features covered under the section include the accounting and financial reports in TallyPrime, Banking Utilities, options to control your finances, the facility to manage the use of different currencies in your business, calculation of interest for the receivables, and options to check the accuracy of accounting entries. You also get a Statistics report that displays the summary of the types of accounts and vouchers in your accounts.

Accounting Entry Refers to the records you maintain to manage your business on a daily basis. You can use Journal Vouchers to record any type of transaction. For ease of recording, TallyPrime provides different voucher types like sales, purchase, receipt, payment, and so on. You can use contra vouchers for money transfers between different accounts in the business, memorandum vouchers for expenses with currently unknown purposes, reversing journals for checking the impact of transactions before they are affected, and so on. Additionally, you can mark a voucher as optional when you are not certain about the finalisation of a transaction. You can also record a voucher with a future date for a transaction that is planned to happen in the future,by marking the voucher as Post-Dated. Steps to create all vouchers are similar, and only a few specifics vary from a voucher type to another. You also get a facility topre-configure ledger selections using Voucher Class so that your voucher entry becomes faster and less error-prone.


Chart of Accounts inTelliPrime comprises the accounting ledgers, and a means to group them for the purpose of accounting and financial reporting. TallyPrime provides 28 predefined accounting groups, out of which 15 are primary groups and 13 are secondary groups, under the categories, assets, liabilities, incomes and expenditures. These groups are provided to ensure the generation of meaningful reports as per accounting standards. In addition, you can create groups under the major categories, assets, liabilities, incomes and expenditures, or any of the default primary or secondary groups. For example, Bad Debts account under Current Assets.

Accounting & Financial Reports is a major need to run your business successfully. TallyPrime provides reports like Transaction registers, Day Book, Trial Balance, Balance Sheet, AR and AP Aging Analysis, Profit & Loss Account, Cash & Fund Flow, Ratio Analysis, Cash & Bank Book, and so on, with real-time data. Similarly, Receivables and Payables reports provide direct aid in outstanding management.


Banking Utilities are for managing your transactions that involve one or more banks. You can record receipt of money from your parties into your accounts by means of cheques, DDs or electronic payments. Such receipts can be recorded even when you are uncertain about the account to which you are depositing the payment instrument, and tag the account later. Similarly, you can record payments made to your suppliers using cheque, DDs or electronic payments. You can print details on pre-printed cheque leaves received from your banks, or even print the cheque on blank stationery for your records.Generate deposit slips for cheques, DDs or cash, or send electronic advice to selected banks to complete banking transactions. There are options to do reconciliation of bank statements electronically, or otherwise. Bank Book assists in checking all your bank transactions.

Financial Controlling options enable you to manage different cost centres for allocation of incomes and expenses, define budgets and track budget variance, and define scenarios to check the impact of planned expenses on your business. All these what-if analysis can be done using non-accounting transactions like optional vouchers, memorandum, or reversing journals – without affecting your books directly -to ensure accuracy of your accounts at any point in time.

Define different currencies that you accept in your business transactions, so that you can do accurate conversions, and check forex gain or loss,and account for them appropriately.

Calculation of interest as per the practices you follow for overdue receivables or payables, and loan given or received is another facility available in TallyPrime.You can define interest for a ledger amount as a whole, or transaction-by-transaction as required in your business.

Verification of your bookscan be done anytime, even if you hand over some work to someone or your auditor makes changes in transactions to ensure accuracy of accounts. You can enable marking the vouchers that get modified or added by your internal auditor or accountants when finalising your accounts, or tax consultant before filing returns. After they complete their work you can verify the changed or added vouchers and take action, if needed.

Statistics gives the number of all the vouchers that are created under each voucher type,and all the types of accounts in your books of accounts. You can configure this report to view different details. As in other reports, you can drill down to the transaction level, if needed.

In this section

  1. Accounting Entry

  2. Chart of Accounts

  3. Accounting & Financial Reports

  4. Banking Utilities

  5. Financial Controlling

  6. Currencies

  7. Calculate Interest

  8. Mark Changed Vouchers

  9. Statistics

Our Service  - ** Included in Company kit (Green Box)

Company name search & Documents preparation

Preparing the Company Articles of Association ( A & A) **

Certificate of Incorporation

Business Registration License

Share certificate book **

Company chop, authorized signature stamp and common seal **

Include in Green Box with (with Statutory books inside) **


1st-year Hong Kong company secretary services

(Preparation of Annual Return NAR1 Only)

Keeping Significant Controller Register (SCR)

Acting as Designated Representative.

1st year register office services (Receive the Government Letters Only)

Prepare a board minute for opening a bank account (if required)

Arrange and make an appointment for a bank account opening.

The requirements and Charges are as follows:
  1. The proposed name of Hong Kong Company.  Please provide 2 or 3 names. The company names usually end with "LIMITED". 

  2. Nature of Business: Two major activities of your company. 

  3. Directors: Minimum of one NATURAL PERSON director. There are no limits on adding additional local or foreign directors or Corporate Directors. Natural Person Directors must be above 18 years of age.

  4. Shareholders: A minimum of one shareholder and a maximum of 50 shareholders. A director and shareholder can be the same or different people. A shareholder can be an individual or corporate body. 100% foreign shareholding is allowed.

  5. Company Secretary: We will act as Company Secretary.

  6. Paid-up Capital: Minimum paid-up capital of HKD 1/-  is required. No authorized capital required and can be in any currency.

  7. Registered Office: The company must have a local office address. You may use our office address as the registered office.

  8. Documents Required initially: Passport copies of proposed shareholders and directors with Residential address proof. Details of the parent company (if any) such as Certificate of Incorporation, AA, M&A, etc if the shareholder is a corporate entity. 

The fees payable for Incorporation of Private Limited Company and other services are as follows:

TOTAL FOR 1ST YEAR:  HKD 11,000.00

The fees payable for Incorporation of Private Limited Company and other services are as follows:


Bank account opening: KYC is done by the bank and they do not disclose the procedure. Usually takes about 1-2 weeks. If the company has the corporate shareholder, they need the parent company’s financials, business activities, website details etc.

Should you need any further you may write to me or contact me on my mobile (or whatsApp): +852 62783481

Documents required for Company Formation

Latest Passport copy of Director(s)

Latest residential address proof

(Utility Bills Showing name same as passport, Bank statement etc., )

Proposed Company Name

Clear scanned Color copy

Passport address not considered as valid address proof

In English or Chinese

Documents Required for Bank Account

Please note:

Hong Kong Corporate Tax
Difference among Company registration, business registration and trademark registration

Gee Kay Systems & Accounting Limited is a Kowloon (Hong Kong) based company that was founded in the year 1999. The entity is running very smoothly with the capable guidance of its Director- Mr. Kannan Krishnan.

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Location : ​Room 1308, 13/F, CEO Tower, 
77 Wing Hong Street, Cheung Sha Wan, 
Kowloon, Hong Kong.

Contact : info@geekaysys.com

Tel  :  +852 27442685
Fax :  +852 35448091

+852 62783481


2019 by GeeKaysys